Converted to EAD3 : Encoded Archival Description (EAD), Version 3 : Release: 1.1.1 : Release Date: 2019-12-16. Validating against latest version of schema.
Contact information: https://hdl.loc.gov/loc.mss/mss.contact
Catalog Record: https://lccn.loc.gov/mm78046987
Collection material in English
The following terms have been used to index the description of this collection in the LC Catalog. They are grouped by name of person or organization, by subject or location, and by occupation and listed alphabetically.
Part I of the records of the
Part I was processed in 1967. Additions to Part I were processed in 1984. Part II was processed in 1994 by Anita Nolen, Mary M. Wolfskill, and Donna Ellis. Part III was processed in 2011 by Nan Thompson Ernst with the assistance of Brian McGuire, Kimberly Owens, and Tammi Taylor. Part IV was processed in 2022 by Katherine Madison with the assistance of Rosa Hernandez.
A list of
Related collections in the Manuscript Division include the records of Phi Beta Kappa (see https://hdl.loc.gov/loc.mss/eadmss.ms006026).
The status of copyright in the unpublished writings of the
Restrictions apply governing the use, photoduplication, or publication of items in this collection. Consult reference staff in the Manuscript Division for information concerning these restrictions. In addition, many collections are stored off-site and advance notice is needed to retrieve these items for research use.
The
Researchers wishing to cite this collection should include the following information:
Roman numeral designating the Part followed by a colon and container number,
The
While the
Part I of the records of the
The General Editorial File documents the daily activities of publishing the quarterly magazine. The correspondence reveals the relationship between the editor and his staff, especially after the editorial office moved to Williamsburg, Virginia, while the editor remained in New York. The routine tasks involved in printing, advertising, and distributing the magazine are also detailed. A significant aspect of this series is the correspondence between the editor and the members of the editorial board who were recognized authorities in a variety of fields.
The Author File contains correspondence with authors who submitted material to the magazine. It is possible to follow the progress of a manuscript from original submission through publication and the file includes comments by editorial board members, revisions or suggestions for revision, and requests for reprints. Very few of the actual manuscripts remain in the files; they were apparently returned to the author after publication or rejection.
Part II of the records of the
The earliest correspondence and financial reports in the General Editorial File pertain to the launching of the magazine and its formative years. Most of the later correspondence concerns regular features such as "The Revolving Bookstand," a book review column, and "The Reader Replies," a column for subscribers' responses to articles and occasionally rebuttals from the authors.
The Author File contains correspondence with authors who submitted articles for publication, including those authors who were rejected. In addition, the editor frequently solicited articles from well-known scholars. There is some overlap between the General Editorial File and the Author File because many writers who contributed regularly to standing departments of the magazine also submitted feature articles. Some of the correspondence pertains to copyright transfers and reprint permissions.
The Miscellany series primarily consists of correspondence soliciting poetry for publication. Included are Japanese sketches presented to Hiram Haydn as a Christmas greeting in 1957.
Part III of the records of the
The Correspondence
File principally documents administrative matters of publication and includes
exchanges between editors and staff and the authors of articles, book reviews, poetry,
and other regular departments of the magazine. The series also includes correspondence
from readers and subscribers as well as business files on printing, binding,
advertising, and promotion. Alphabetical lists of authors prepared by
The Production File documents the editorial work of the magazine and includes original manuscripts, edited drafts, corrected galleys, as well as editorial correspondence with authors and between the staff who worked from afar at separate locations while communicating heavily by email and fax, with print copies preserved in the files. The editorial process during this phase of publication is described by Anne Fadiman in her final 2004 "Letter from the Editor," as pouring each piece through a “series of increasingly fine-gauged sieves.”
Records for volumes dated 1984-1997 were arranged by
Part IV of the records of the
The Author Correspondence series consists of the files of
correspondence with published and inquiring authors maintained by the
The Production File consists of files documenting the magazine's editorial process, from initial manuscript submission through the editing and formatting process, and its published content.
The Administrative File documents the business and
management work of the
This collection is arranged in four parts consisting of twenty series:
Part I:
Part II:
Part III:
Part IV:
Correspondence, memoranda, and other items pertaining to the operations of publishing the
Arranged chronologically by fiscal year (Aug-July) and therein by subject. An appendix of select correspondents in the file is available in the Manuscript Division Reading Room.
Undated letters, clippings, and reprints from the
Correspondence with authors of articles and poems. Includes correspondence with authors whose manuscripts were rejected and those who turned down invitations to submit articles.
Arranged chronologically by fiscal year (Aug-July) and therein alphabetically by author. An appendix of select correspondents in the file is available in the Manuscript Division Reading Room.
Correspondence, memoranda, and other items pertaining to the operations of publishing the
Arranged chronologically by fiscal year (Aug-July) and therein by subject.
Correspondence with authors of articles and poems. Includes correspondence with authors whose manuscripts were rejected and those who turned down invitations to submit articles.
Arranged chronologically by fiscal year (Aug-July) and therein alphabetically by author.
Correspondence, memoranda, and other items that relate to earlier or later accessions.
Arranged chronologically.
Correspondence with authors of articles and poems. Includes correspondence with authors whose manuscripts were rejected and those who turned down invitations to submit articles.
Arranged chronologically by fiscal year (Aug-July) and therein alphabetically by author.
Correspondence, memoranda, and other items pertaining to the operations of publishing the
Arranged chronologically by fiscal year (Aug-July) and therein by subject.
Correspondence, memoranda, and other items pertaining to the operations of publishing the
Arranged by subject and therein chronologically.
Correspondence with authors of articles and poems. Includes correspondence with authors whose manuscripts were rejected and those who turned down invitations to submit articles.
Arranged chronologically by fiscal year (Aug-July) and therein alphabetically by
author. Author files for 1971-1972 are located in
Correspondence, memoranda, and other items pertaining to the operations of publishing the
Arranged by subject and therein chronologically. Files for 1972-1973 are located
in
Correspondence with authors of articles and poems. Includes correspondence with authors whose manuscripts were rejected and those who turned down invitations to submit articles.
Arranged chronologically by fiscal year (Aug-July) and therein alphabetically by author.
Correspondence, personnel data, and financial material relating to the operations of publishing the magazine.
Arranged in chronological groupings and therein alphabetically by type of material.
Correspondence with authors submitting articles and poems to the
Arranged chronologically by fiscal year (Aug-July) and therein alphabetically by author.
Correspondence regarding articles and poems accepted by the
Arranged alphabetically by subject.
Correspondence with authors and general correspondence with readers, printers, and business contacts.
Arranged chronologically by the years spanning publication of each volume of the magazine and thereunder in separate author and general correspondence files. Author correspondence is arranged alphabetically by name of author. Lists of authors are included for the period 2001-2006. General correspondence is arranged alphabetically by name of person, topic, or type of material.
Original manuscripts, edited drafts, and author's galleys of articles, book reviews, essays, poetry, and other departments of the magazine, along with editorial correspondence.
Arranged by date of publication and thereunder alphabetically by type of document or component of the magazine.
The Author Correspondence series consists of the files of correspondence with
published and inquiring authors maintained by the
Arranged alphabetically by author name.
The Production File consists of files documenting the magazine's editorial process, from initial manuscript submission through the editing and formatting process, and its published content. The files document the production of articles and book reviews, as well as items published under various departments, such as the editor’s note, "Works in Progress" compilation, and "Letter from..." and "Point of Departure" columns. Records for various issues also document decisions regarding the layout of the magazine, such as the cover, masthead, and table of contents. Records for every issue from Winter 2006 to Autumn 2009 are present, with the exception of Autumn 2007 (vol. 76, issue 4) and Winter 2009 (vol. 78, issue 1). Additional files supplement the records in Part III for vol. 70 (2001) and Winter 2004 (vol. 73, issue 1).
Material types include manuscripts, correspondence, galley proofs, including bluelines and mockups, image permission forms, and published advertisements.
Arranged chronologically by volume and issue, and alphabetically therein.
The Administrative File series documents the behind-the-scenes business and
management work of the
Material types include correspondence, manuscripts, production calendars and charts, reports, surveys, and staff files.
Arranged alphabetically by subject.